Procurement Services & Procurement Procedures
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▶ Procurement Services
Advisory Services
We make a customised diagnosis of the competitive position.
We focus on the most appropriate purchasing strategy for your such as cost reduction, process improvement, internationalisation, etc.
Supplier Discovery and Evaluation
Identify qualified potential suppliers through multiple channels and establish a supplier database
Procedures including initial supplier screening, on-site inspections, evaluations
Regularly review and optimize the existing supplier list
Procurement Consulting & Negotiation
Formulate procurement plans and budgets based on product requirements
Request quotes, conduct price comparisons to secure optimal prices for clients
Assist in drafting and reviewing contract terms, payment conditions, etc.
Procurement Operations Management
Design procurement itineraries and arrange on-site supplier visits
Track production progress, monitor key milestones, and place orders efficiently
Evaluate supplier performance and continuously improve procurement processes
Production Monitoring&Quality Assurance
Define quality standards and critical inspection items
On-site inspections by quality inspectors, identify defects and provide timely feedback
Implement corrective measures and continuous improvement
Logistics Management
Efficient logistics solutions to meet delivery schedules
Customs clearance, warehousing, packaging, container loading, sea/air/land transportation
Full traceability of cargo movement to ensure safe delivery
Pricing Standards
We offer a variety of international procurement services, with fees varying based on the service content and project complexity. Below are some common services and example fees:
Supplier Investigation and Evaluation: Depending on the depth of investigation and number of suppliers.
Procurement Agent Service: Charged as a percentage of the total purchase amount, usually 1-3%, depending on the purchase amount and project complexity.
Logistics and Transportation Management: Fees based on the mode of transportation and distance, determined according to specific circumstances.
Quality Control and Inspection Services: Depending on the type and quantity of products inspected.
We also offer customised services and long-term cooperation discount packages. Specific fees can be further discussed with our sales team.
Confidentiality Mechanism
We highly value the security and privacy of our clients' information and have implemented a series of strict confidentiality measures:
Data Encryption: All client information is encrypted during transmission and storage to ensure data security.
Access Control: Only authorized employees can access client information. These employees have signed confidentiality agreements and received strict confidentiality training.
Contract Assurance: Our service contracts with clients clearly stipulate confidentiality clauses to ensure your business information is not disclosed to third parties.
Services Process
We provide one-stop international procurement services, ensuring efficiency, transparency, and professionalism. Here is our standard service process:
Requirement Communication: You can contact us via phone, email, or online form to detail your procurement needs and goals.
Plan Formulation: Our team will develop a detailed procurement plan based on your needs, including supplier selection, procurement plan, budget, etc.
Supplier Screening and Negotiation: We will screen suitable suppliers and negotiate prices and contract terms on your behalf.
Order Execution and Tracking: We handle the execution of procurement orders, including placing orders, production tracking, quality inspection, etc., to ensure on-time delivery.
Logistics and Transportation Management: We arrange international logistics and transportation to ensure safe and timely delivery of goods.
Inspection and Quality Control: We provide on-site inspection and quality control services to ensure products meet your requirements.
After-sales Service: If any issues are found after receipt of goods, we will assist in resolving them to ensure your satisfaction.
FAQ
Frequently Asked Questions:
Q: Will there be language barriers when communicating with international suppliers?
A: Our team is multilingual and can communicate with suppliers in various languages, ensuring seamless communication.
Q: How do you ensure product quality?
A: We have a quality control team that conducts multiple inspections during production and a final inspection before shipment to ensure product quality meets requirements.
Q: What payment methods are available?
A: We accept various international payment methods, including Telegraphic Transfer (T/T), and PayPal. Specific payment methods can be negotiated according to client needs.
Q: How do you handle goods damaged during transportation?
A: We work with reliable logistics companies and purchase cargo insurance. In case of damage, we will assist you in making claims and ensure the issue is resolved promptly.
Q: Do you provide ongoing procurement support?
A: Yes, we offer long-term procurement support services, including supply chain optimisation, cost control, and market analysis, helping you stay competitive in the international market.
We are committed to providing efficient and professional international procurement services. If you have any other questions or need further assistance, please feel free to contact us. We look forward to working with you to achieve business success.
▶ Procurement Procedures
Procedures
At LoongPort, we help you initiate, develop and manage procurement processes so that you can continue to improve your company's profitability and competitiveness.
We handle various products required by clients. Here are some of the notable products: Consumer Goods and Distribution: Outdoor suppliers, office suppliers, household, sports equipment, promotional gift items, etc.
1. International Procurement Consulting Services and Support:
- Locate and identify suppliers in China.
- Prepare target supplier lists by product line.
2. RFQ (Request for Quotation) - Specifications for product lines to be developed:
- Updated drawings
- Technical specifications
- Define procurement quantities
- Target prices for different products
3. Supplier Identification and Selection + Negotiation of Procurement Terms:
- Preliminary supplier evaluation: ISA (Initial Supplier Assessment)
- Negotiate payment terms and exchange rates
- Define and monitor production process and delivery dates
- Sample verification and determine corrective actions needed
4. Design and Planning of Procurement/Business Trips:
- Arrange and manage supplier procurement trips and agendas
- Our project managers will accompany you during your trips and supplier visits
5. Placement of Purchase Orders:
- Confirm orders and final procurement quantities
- Arrange formal invoicing
- Detailed description of production process and delivery dates
6. Definition of Quality Documents:
- Define key dimensions and quality requirements
- Plan shortlists of potential suppliers by product line
- Meet with us to review all key points and requirements
7. Follow-up on Delivery Dates:
- Weekly shipping schedule updates
- Daily tracking of production process status with suppliers
- Production process reports, defining key milestones and bottlenecks
8. Quality Inspection:
- Check all quantities and documents conform to order requirements
- Quality report with inspection process and product photos
- Review of previous issues and follow-up on corrective actions
9. Non-conformance Management:
- Assess identified non-conformances
- Define corrective actions to implement
- Implement corrective and useful monitoring measures in tracking process
10. Logistics Management:
- Verify and load as required
- Define all shipping and arrival dates: ETD and ETA
- Optimise logistics efficiency and transport coordination by sea, air and land
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